The Daily analytics email provides an overview of the inbound call activity on your Exotel account for the previous day.
Firstly it gives you an overall summary of stats like this...
- This says you received a total of 183 inbound calls which includes calls that you attended + missed calls + voicemails.
- Also, out of all the missed calls you got, your team has not called back 34 numbers
- You had 29 callers who called for the first time on your Exotel number(s)
- And your coworkers spent a total of 252 minutes on inbound calls yesterday
Missed calls section
This section tells you that you got a total of 86 missed calls**. Out of these 86 missed calls (include call-attempts, voicemails), your team has returned the calls for 52 callers and have not called back 34 callers.
A sample of such callers is listed in case you want to call a few back yourself. Clicking on the green phone icon will take you to that particular phone call in your exotel dashboard.
Here's how we calculate the call backs to be done:
We take all the missed calls for a particular day and remove the numbers to which there has been an outbound call (from your exotel number) on that day. This gives us the missed calls to which there has not been any call-back done.
This section gives you an overview of how many calls/minutes your colleagues spent on inbound calls. You can look out for insights like who spends the most time on calls, who attends the most calls every day and who is being overworked.
Hourly Call distribution
This graph gives you an idea of the number of calls you get on an hourly basis.
For eg: In this graph, we see that 12 pm to 2 pm has peak call traffic and most of the calls are missed. Based on this input, you could staff up during those peak hours by adding more users into the group that receives calls.
* - All these stats include calls to all your virtual numbers
** - These include calls 1) which landed on your coworkers' phones and were not picked up as well as 2) calls where the caller disconnected the call even before your coworkers' phone rang (eg: the caller cut the call during your greeting prompt)